Public
Question Time
No Members of the Public were present
100 Apologies for absence
Apologies were received and accepted from
Cllr M Wood .
101
Declarations of Interest
None were declared
102 Minutes of the Meeting held on 22nd November, 2006
RESOLVED that the Minutes of 22nd November, 2006 be approved and signed as a
correct record.
103 Financial Information for November, 2006
103.1
Approval of payments for November, 2006
The Clerk circulated paymentsl from 22nd November, 2006 until 19th December, 2006 and is attached as Appendix I. Members agreed to pay the Clerk’s Membership to the SLCC of £135.00
RESOLVED: that the payments from 22nd November, 2006 until 19th December be approved.
103.2
Reconciliation sheet to 30th November, 2006.
Balances at bank including Petty Cash were
checked by Cllr D Powell all balances matched. See Appendix II.
RESOLVED: that the information be noted.
103.3
Receipts until 12th December, 2006
The Clerk circulated an up-to-date list of receipts.
See Appendix III.
RESOLVED: that the information be noted.
103.4
Debtors more than 3 months
There were none.
RESOLVED: that the information be noted.
103.5 Consideration to Place £20,000 from the
Budget into Earmarked Reserves for Car Park and Drainage
One Member was against the transfer of the
£20,000 all other members present agreed that the monies should be placed in
the Car Park/Drainage Budget.
RESOLVED: that £20,000 is placed into
Earmarked Car Park and Drainage Budget
103.5
Earmarked Reserves as at 30.11.2006 and Council Reserves
Earmarked Reserves and Council Reserves as
at 30.11.2006 were circulated. See Appendix IV.
A lengthy discussion took place regarding
the Reserve Figure for the Council. This figure had been checked by the Chairman
of the Council and was agreed as correct. The carry forward figure was used by
the Council as part of the budget for 2007 – 2008. The Clerk explained that this practise had
been used for several years.
Members raised concerns that now monies were
earmarked for projects, monies were not left for a general reserve figure. Some
members thought that the carry forward figure was also used as a working
balance. The Clerk also explained that
this was a predicted carry forward figure it may change at the end of year. The
Clerk explained that if all monies were spent as included in the budget then
the reserves of the Council would reduce.
RESOLVED: that a) to review potential carry forward figure in January 2007 ready
for next meeting
b) if necessary the committees would revise
their budgets
103.6
Public liability for Bus Shelter Cleaning
No further reply had been received. Members
unanimously decided to give the contractor notice of 3 months until 31st March,2007, to supply the correct Public
Liability Insurance otherwise his contract would be terminated. Also that
Environment Committee be informed of the decision and requested to investigate
a new contractor.
RESOLVED: that a) the contractor be given 3
months notice until 31st March, 2007 to supply the correct Public
Liability Insurance otherwise his contract would be terminated
b) the Environment Committee be informed of
the decision and requested to investigate a new contractor.
104
Precept
Further to Minute 81.2 the agreed precept
figure of £158,000 shown as Appendix V
was circulated to the meeting this was a 4.64% increase on last year. Members had discussed the matter regarding
reserves under Minute 103.5 of this meeting.
RESOLVED: that the item be noted.
105
Information Technology
There were still problems with the
spam. Lodge had tried to use a free spam
filter through terrapin but unfortunately this had not worked as the Parish
Council Computers kept crashing. Discussion took place regarding the agreed £240.00 filter, it was requested
that the following action be taken before implementing the payment of the spam
filter. Only one councillor appears to
receive spam e.mails and it was wondered if a check could be made whether the
spam was definitely being received from Danbury Parish Office link. Cllr Brooks
agreed to have his home computer checked to see if there was any link to spam
and the Danbury Parish Office link.
RESOLVED: that a) the clerk speaks to support company regarding where misaddressed
emails go.
b) request Cllr Wood to check if the spam
was definitely being received via Danbury Parish Office link to his home
computer
c) Cllr Brooks to check if spam was being
received via Danbury Parish Office link to his home computer
106
Request for Additional Funding from Committees
106.1
Additional Funding for Hatifield Peverel Working Group
Further to Minute 67 of the Environment
Committee held on 6th December, 2006. Members requested that Environment find the
£50 for the Hatfield Peverel Working Group from their budget.
RESOLVED: that Environment Committee was
requested to take the £50.00 from their budget.
106.2
Hire of
Danbury
Mission
Cllrs
Brooks, Hawkins, Thomson and Powell declared a general interest in this item.
A payment of £60.00 was agreed last year,
it was agreed that this payment be made this year.
RESOLVED: that a payment of £60.00 as Local
Government Act 1972 Section 137 payment be made for the hire of the hall.
107 Credit Card Facility
The Chairman of the Council requested that
this item be placed on the Agend
a.
The Clerk had contacted the EALC who advised
against this. The Clerk also had
contacted customer service representative at the bank who explained that two
signatures would be required to operate this system. The clerk agreed to contact other Parish
Councils to ascertain if anyone had a credit card facility and also to check
with the Parish Council’s Business Manager regarding the procedure.
RESOLVED: that a) the clerk contact other
Parish Councils to ascertain if anyone had a credit card facility
b) the clerk check with the Parish
Council’s Business Manager regarding the procedure
108
Matters for Report
Clllr Powell requested that a three year
forecast be placed on the Agenda to discuss at the next meeting.
109 Exclusion of Press and Public
RESOLVED: that pursuant to S.1 of the
Public Bodies (Admission to Meetings) Act 1960 the meeting be not now open to
the public and press for the following items of business and they were
instructed to withdraw.
110 Staff
110.1
Job description Groundsman/Handyman
Members agreed the Job Description with the
following alterations:
Under Main Activities the words
and “Risk Management” be included.
Under Job Description items 2
and 3 be placed at the end of the items.
Under Job Description items 7
and 8 include the wording “or equivalent”
Under Job Description add
Maintain appropriate record keeping.
RESOLVED: that the Job Description be
adopted for the Groundsperson/Handyman.
111 Dates
of meetings in 2007
24th January, 21st February, 21st March, 23rd April, 30th May, 27th June,
18th July, 18th September, 24th October, 21st November,
and Tuesday 18th December
Business having been concluded, the
Chairman closed the meeting at 10.00pm. |