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DANBURY PARISH COUNCIL Minutes of the meeting of the FACILITIES COMMITTEE held on 3 May 2006 Present: Councillors F.
J. Hawkins (Chairman) S. Berlyn (ex officio), M. Wood (ex officio) A. Allen, J. Brooks, Mrs. C.
Lambert, D Powell, M. Telling In attendance: Clerk to
Parish Council, Assistant Clerk to
Facilities, Cllr Mrs. J. Wells. Public
Question time One member of
the public was present to discuss the closure of the football pitches. A request was received to leave a pitch
available for Saturday morning football. |
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125 Apologies for Absence Apologies for absence
were accepted from Cllrs Gardiner and Matthews and Mr Coe. 126 Declarations of Interest Cllr Powell declared an
interest in Item 4. Members raised
questions regarding Declarations of Interest. RESOLVED after a lengthy
discussion that the Clerk was to be instructed to contact the Standards
Monitoring Officer at Chelmsford Borough Council again to seek further
clarification on the points in question.
127 Minutes of the Meeting Held on 15 March
2006. Minute 110.4 should read
that the ground rent would be charged at £1000.00 with effect from 1 April
2007. Clarification was sought on
Minute 116 ii) and it was confirmed that £29,610 had been earmarked for the
Drainage and Car Park Improvements. In
all other respects the Minutes of the meeting held on 15 March 2006 were
correct. RESOLVED that the minutes
of the meeting held on 15 March 2006 be approved and duly signed as a correct
record. 128 Football A discussion was held as to whether or not to defer this item. It was requested by Cllr Wood that a
recorded vote to defer the item be held. Voting on the deferment
was as follows: In favour: Cllrs Allen, Berlyn,
Mrs Lambert, Telling, and Wood. Against: Cllr Brooks. Abstentions: Cllrs Hawkins and
Powell. RESOLVED that this item
be deferred to the next meeting of the Parish Council to be held on 17 May
2006. 129 Play Area 129.1 Invoices for
the balance of the grant payment from Essex CC Aggregates Levy Sustainability
Fund had been submitted for payment to the sum of £1189.89. 129.2 The grant from the Essex Environment Trust
had been approved for the new play equipment and the new net for the existing
AB equipment. This is for £8303.77 of
which the Parish Council will pay £2000.00, as agreed at Parish Council on 29
March 2006, Minute 143. Both pieces of
equipment are due to be installed by the end of May. 129.3 The Chairman said that he had an idea on
how to resolve the problem of the non self-closing main entry gate and will
come back to Committee with more information. Cllr Mrs Lambert mentioned that a bench in the play area had been
removed as vandals had removed the securing bolts. It was reported that this matter had
already been resolved and the bolts on the benches had now been glued. RESOLVED that the information be noted. 130 Sports and Social Club 130.1 It was reported that Beacon had completed
part of the work outstanding from the risk assessment. When they went to clean the CWS tank
further examination showed that the inside was rusted and additional work was
required at an estimated cost of £405.00 on top of the £195.00 quoted. A formal quotation is awaited. RESOLVED that The Clerk be given authority to accept the quotation if
she considered it to be value for money. 130.2 The down-pipes
on the building are coming away from the wall. A request had been made for 20 brackets at
a cost of £5.00 each. RESOLVED that The Clerk be given authority to deal with the matter in
the most value for money way for the Council. 131 Chain Barrier 131.1 Management of the WI access via the chain
barrier was discussed. RESOLVED that no further action be taken. 131.2 It was reported that two requests from
members of the Bowling Club, who are disabled, had requested a key to the
chain barrier. RESOLVED that a) Keys be issued on receipt of all the relevant
information including a copy of their Disabled Badge and for it to be
displayed in their cars. b) The two members who had been issued with keys previously to be
advised that they need to present their Disabled Badges, copies to be kept on
the Parish Office file and for the badges to be displayed in their cars. 131.3 The matter of a Five
Barred Gate to be installed where the chain barrier is was discussed. RESOLVED that quotations be sought for the gate and for a pedestrian
gate and fencing to the hedge. 132.1 Allotments The new agreement was considered. RESOLVED that a) The amendments as shown on the draft to be included
in the new Agreement. b) Section 2(6) to include ‘soil’. c) The Assistant Clerk, Facilities to include an item on Health and
Safety and tenants’ responsibility for adjacent pathways based on what she had
learnt on the Risk Assessment course she attended, ran by NALC. d) The Assistant Clerk, Facilities to make the amendments and issue
the document without further referral to Committee. 132.2 Basketball
Court Cllr Mrs Lambert
reported on the condition of the court. RESOLVED that the nets and backboards
be replaced.
132.3 Bowling
Club i) The metal cage for the green was installed in March. ii) Cllr Berlyn reported that he had been advised by a bowling club
member that the bank was not at the correct height and would not meet the
County Inspection due on 9 May. RESOLVED that a) The information be noted. b) Cllr Berlyn and The Clerk deal with the matter as appropriate. 132.4 Car
Parks The letter of complaint regarding the condition of the car parks was
discussed. RESOLVED that a) The Groundsman be requested to put down more
aggregate and level both the car parks as much as is possible. b) The writer of the letter be informed as appropriate. 132.5 Cricket
Square It was reported that the pavement signs had been purchased and passed
to the Cricket Club for use. RESOLVED that the information be noted. 132.6 Elm
Green The Groundsman had reported that installing parking restrictions on
the Green would hinder his ability to mow the green. RESOLVED that the information be noted. 132.7 Eves
Corner Nothing further was reported. 132.8 Football
Fields See Minute 128. 132.9 Griffin Meadow Nothing further was reported. 132.10 Lingwood Common Confirmation was received that this is Village Green Land and should
not be fenced off. The person who
erected the fencing had agreed to take this down. RESOLVED that the information be noted. 132.11 Notice-Boards Nothing further was reported. 132.12 Pedlar’s Path Nothing
further was reported. 132.13 RBL Pavilion Nothing
further was reported. 132.14 Runsell Green Cllr Berlyn reported that the owner of the vehicle parked on the Green
had been identified and a message passed through to him. Cllr Mrs Wells mentioned that a Blue Mini
was parked regularly on the grass verge outside Rectory Farm House on the
A414. RESOLVED that a) The information be noted. b) The parked car be reported to Highways. 132.15 Tennis Club Nothing further
was reported. 132.16 War Memorial Nothing further was reported. 133 Play Activities The Whitsun Sports Programme by Chelmsford BC had been booked for two
multi-sport sessions for the morning and afternoon of Wednesday 31 May. There will be a lead qualified coach and
two assistant coaches. RESOLVED that the information be noted. 134 Drainage & Car Park Improvements 134.1 The car park
payment options and surfacing were discussed. RESOLVED that Information on why other Councils charge for car parking
to be included in the proposals. 134.2 It was
reported that the Consultants Specification and Tender Document were being
drafted. The next meeting with
Chelmsford BC would be held on 4 May 2006. RESOLVED that the Committee await the proposals regarding the
Improvements. 134.3 Cllr Berlyn
reported that £20,000 had been offered to the Council for the Improvements by
Chelmsford Borough Council under S106 should the planning application for
Danbury Palace go ahead. RESOLVED that the information be noted. 135 Ponds It was reported that the National Trust normally only produce risk
assessments where staff or volunteers are working in close proximity to deep
water, or where there is risk of the visiting public falling into deep
water. RoSPA had been booked to do
risk assessments on Runsell Green and Eves Corner ponds in May 2006. RESOLVED that the information be noted. 136 Theft of Diesel from the Groundman’s Shed The matter of a replacement oil storage tank was discussed. Quotations were required. RESOLVED that a) The Committee was not in a position to make a
decision until the quotations had been received. b) The CCTV be deferred until the next meeting. 137 Essex Best Kept Playing Field Competition It was agreed an application for the above-mentioned competition would
be made. RESOLVED that a) An entry be
submitted for the class. b) The Clerk to decide which classes to be entered for. 138 Maintenance Equipment 138.1 The company
that provided the new slitter offered to take away the old one for a
fee. An offer had been received from
another party to take it away free of charge.
A decision is required on the disposal. RESOLVED that a) The Groundsman to confirm that the slitter was not
required. b) The slitter be offered to another party to take it way for free on
signature of a letter confirming there would be no liability to the Parish
Council. 138.2 It had been requested that a tractor
mounted sprayer be purchased at a cost of £3000 for 800 Litre or £3250 for
1000 Litre capacity. RESOLVED that a) Quotations be acquired for a tractor mounted sprayer. b) A request be put to Resources Committee for funding. 139 Matters for Report 139.1 It was
reported that the skateboarding activity scheduled for 3 June with Chelmsford
Borough Council had been cancelled as the equipment had been vandalised. RESOLVED that the cancellation be advertised. 139.2 The date for
the Summer Play Activities by Chelmsford Borough Council was confirmed as
Monday 21 August 2006. These will be
indoor art activities (in the Sports and Social Centre) held 9.30 – 4.30pm. RESOLVED that the event be publicised nearer the time. 139.3 It was
requested that Councillors meet at 6.30 pm on Wednesday 10 May in order to
help set up for the Annual Parish Meeting. RESOLVED that the information be noted. 140 Dates of Meetings in 2006 14 June, 12 July, 13
September, 8 November, 15 November (if
required), 13 December. There being no further
business the meeting closed at 10.20pm. |