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DANBURY PARISH COUNCIL Minutes of the meeting of the FACILITIES
COMMITTEE held on 1 February 2006 Present: Councillors F. J. Hawkins (Chairman) G. Gardiner, R. Matthews, D Powell In attendance: Clerk to Parish Council, Assistant Clerk to Facilities. Public Question time No members of the public were present. |
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80 Apologies for absence Apologies for absence were accepted from
Cllrs Lambert, Telling, Wood and Mr Coe. 81 Declarations of Interest Cllr D Hawkins declared an Interest in
Minute 90 by virtue of personal acquaintance with one of the companies
quoting for the Spot Level survey. 82 Minutes of the Meeting Held on 13 December
2005. 83 Seating 83.1 The grant
application to 83.2 No response from the young people who wished
to contribute towards a seat on Dawson Field has been received. RESOLVED that the information be noted. 84 Leases 84.1 84.2 Tennis
Club. A request for a meeting has been
made, awaiting dates. 84.3 Eves
Corner. The lease is still with their
solicitor. 84.5 Bowling
Club. A meeting is booked for Thursday
2 February 2006. Cllrs Hawkins and Brooks to attend. 84.6 Royal
British Legion. Notes of the meeting
held on 1 February 2006 will be circulated with the next Facilities agenda. RESOLVED that the information be noted. 85 Play Area 85.1 Grants. i) It was reported that Essex CC Aggregates
Levy Sustainability Fund inspected the fencing and seating on 19 January
2006. They have authorised spend up to
£1189.89 for additional seating. The
Clerk requested that the two seats by the Play Area, which are old and
children were climbing from them onto the fence, be removed. RESOLVED that a) Two new seats be purchased. One to replace the broken one on the
cricket field. b) Cllrs Beryln and Hawkins and the Clerk to
agree a location for the second. c) The Groundsman to remove the two old seats. ii) RESOLVED: that the information be noted. iii) The Clerk
reported that a full grant application was submitted on 27 January to Essex Environment Trust for new play
equipment and replacement net for the AB equipment. The Trust sits on 15 March for a decision. The Parish Council will have to fund a
quarter of the project at a cost in the region of £1,910.00. RESOLVED: that the information be noted.
The Clerk reported that Wicksteed had taken
photographs of the gate and are investigating putting a self closing
mechanism on it. RESOLVED that this item be kept on the Agenda. 85.3 RoSPA
Inspection due in May 2006. b) If another association cannot be appointed in
time then RoSPA can be used this year. 86 Sports and Social Club 86.1 A
verbal report was given as to which aspects of the Legionella Report had been
completed by the DCA. Beacon had been
asked to quote for the outstanding work. RESOLVED:
that a decision on who should be responsible for items 4 and 5 will be
made once the Beacon quotation had been received. 86.2 The
new CCTV was installed on 18
January 2006 but the lens is still outstanding. RESOLVED: that the information be noted. 86.3 Car Park lighting – Cllr Berlyn
advised that the lighting at the Sports & Social Centre was working and
is sufficient. It was observed that
the light outside the Pavilion appears not to be working still. RESOLVED: a) That the information be noted. b) The RBL be approached again about the apparent
broken light. . 86.4 The letter from the DCA was
discussed. The Clerk reported that the
builder had been contacted and he no longer had the original records but said
he was almost certain that the building materials used were sound. The HSE website also produced information
that identified that buildings erected after 1980 were unlikely to contain
the building materials mentioned. RESOLVED: that a) No action was required. b) The DCA be advised of the recommendation. 86.5 Quotations for Double-Glazing The quotations for double-glazing repairs were considered. RESOLVED that Maldon Glass be appointed at a cost
of £240.00. 87 Chain Barrier Access for the Bowling Club was discussed . RESOLVED that a) Keys be issued with a £10.00 deposit
against each key to secure against loss. b)
Conditions to be applied such as driving along a specific route, the
chain barrier being re-locked, the members relinquishing the keys on
cessation of their membership of the club and the issue to be monitored
annually. c) The Assistant Clerk, Facilities, to confirm
the arrangement to the Bowling Club. d) Management of the WI access via the chain
barrier be on the next agenda. 88.1 Allotments Leases are due for renewal in April
2006. It was mentioned that there are
specific laws about leases and rents for allotments. RESOLVED that a) Lease to be discussed when
agreeing next year’s budget. b) The Law be checked on the requirements for
giving notice about changes. 88.2 Basketball
Court Nothing further was
reported. 88.3 Bowling
Club The Clerk reported that work had started on the RESOLVED that a) the information be noted. b) The quotation from Danbury Fencing for PVC Weldmesh at a cost of £2,560.53 be accepted subject to
agreement by the Resources Committee. 88.4 Car
Parks The report on the research undertaken on the
usage of the car parks was received. RESOLVED that a) The information be noted. b) Car parking companies be approached to
consider the feasibility of the inclusion of the car parks in their scheme. c) Minute 70.4 was not to be pursued at this
stage. 88.5 Cricket
Square A meeting had been arranged
for the evening of Monday 27 February. Cllrs Berlyn and Hawkins to attend. RESOLVED that the information be noted. 88.6 Elm
Green Nothing further was reported. 88.7 Eves
Corner See Minute 84.3.
88.8 Football
Fields Nothing further was
reported. 88.9 Griffin Meadow Nothing further was reported. 88.10 Lingwood Common Nothing further was reported. 88.11 Notice-Boards Nothing further was reported. 88.12 Pedlar’s Path Nothing further was reported. 88.13 RBL Pavilion See
Minute 84.6. 88.14 Runsell Green Village Sign
to be kept on the agenda. 88.15 Tennis Club See Minute
84.2. 88.16 War Memorial It was reported that the memorial cannot be insured. RESOLVED that the information be noted. 89 Drinking
Water Taps RESOLVED that research be continued. 90 Car Park
& Drainage Improvements A Report was circulated of the meeting held 12
January 2006. The recommendation to
appoint a surveyor to complete a Spot Levels survey was agreed. Discussions were held on whether the
£30,000 for the Car Park and Drainage Improvements was in the Facilities
Budget. RESOLVED that a) The recommendation to appoint
Spot Levels surveyor was agreed. b) Quotations be obtained for the Spot Levels. c) Resources Committee on 22 February to be
requested to confirm that the £30,000 is available for Facilities to spend. d) Cllrs Berlyn, Gardiner and Whiteing and The
Clerk be appointed to choose the surveyor for the Spot Levels. 91 Signage RESOLVED that the information be noted. 92 Electrical Inspection The Parish Office and Groundsman’s Shed was
completed on 18 January 2006. The
report is awaited. RESOLVED that the information was noted. 93 Danbury Pre Schools The Chairman reported that the Pre Schools’
representative had been advised this Committee did not see the project as
feasible. The representative will
approach local schools and requested the moral support of the Parish Council. RESOLVED that the information be noted. 94 Trees It was reported that CBC had now visited the two
trees in Dawson’s Field that need work which should start within the next few
weeks. The quotations for the tree
surveys were discussed. RESOLVED that a) The information be noted. b) D F Clark Contractors Ltd to be invited to the
next Facilities meeting to present how the survey would be undertaken. 95 Ponds The cleaning of the ponds was discussed and the
condition of Runsell Green gave particular concern. RESOLVED that a) Quotations to be obtained for
the cleaning of the ponds at Runsell Green and Eves Corner. b) Authority was given to the Chairman of
Committee and the Clerk to agree up to £2,750 for the work. c) Runsell Green to be given priority. 96 Cycle Racks, Eves Corner It was reported that the National Trust agreed
for the racks to be painted yellow.
The Groundsman will undertake the work. RESOLVED that the Groundsman paint the cycle
racks. 97 Hire Fees & Rents 2006-07 Members to consider setting of fees to be charged
for 2006-07. RESOLVED that this item be deferred to the next
Facilities meeting. 98 Closure of football pitches Discussions were held about the potential closure
of the football pitches over the summer. RESOLVED that a) Advice be sought from CBC as to
what it does. b) This item be carried forward to the next
Facilities meeting. 99 Summer Play Activities 2006 The Parish Council had been invited to host
activities for children up to the age of 11.
The event will be run by C RESOLVED that a) The CBC be advised that the
Parish Council is happy to host a summer activity at a cost of £136.50 for
one day. b) Budget Head to be discussed. c) The preferred dates be requested for the end
of August, that being week commencing 21st. 100 Hedge Cutting The additional help for the Groundsman to cut the
hedges has been booked for February 2006 at a quoted cost of £280.00 RESOLVED that the information be noted. 101 Budget Direction was sought on how to fund the grassland
maintenance equipment to the sum of £3,135.00 (Aerator £1,985.00 priority and
Harrow £1,150.00). RESOLVED that the
matter be referred to Resources Committee on 22 February. 102 Land Valuation Investigations have been made into getting the
Parish Council land valued. Three
companies have been approached and the quotations range from £250 - £300 to
do the valuation. RESOLVED that no further action be taken. 103 Matters for Report There were
no matters for report. 104 Dates of Meetings in 2006 15 March, 14 June,
12 July, 13 September, 8 November, 15 November (if
required), 13 December. There being no further business the meeting
closed at 10.10 pm. |